Contacts

Your workspace's address book, and it updates itself: every message you send adds the people it went to. That is what the composer suggests from, so the list is worth something from your first message onward.

Opening Contacts #

Click the address-book icon in the rail on the left, or press g then c; on a phone it is under More unless you moved it up. The column holds New contact, All contacts, VIPs, Recent and, under Groups, Autosaved and your own groups; the list is beside it, whoever is open on the right. On a phone the column is in the drawer (the bar's menu mark, or a swipe in from the left edge), and ⋯ (import and export) sits beside the magnifier at the top.

How people get here #

• By sending. Every address in To, Cc and Bcc of a message you send becomes a contact in Autosaved, with the display name you addressed it with. Sending to the same person again bumps their count instead of adding a second row. Settings → General → Save people you write to turns this off.
• Someone in Autosaved stays out of All contacts until you keep them: edit them, star them, or untick Autosaved in their Groups. Putting them in one of your groups leaves them in Autosaved as well.
• Your own addresses are never added — an address book full of yourself helps nobody — and neither is anyone who only ever writes to you: receiving mail files nothing. Add them with New contact if you want them in the list.
• A name you type in is never overwritten by whatever a later message called them. A contact added by hand stays added by hand even once you have written to them.
• What Ayoh Agent sends counts too: it sends through the same mailboxes you do.

The list #

All contacts

Everyone you have kept, A–Z, with a letter above each group. A contact with no name files under its address. The people still in Autosaved are left out, except when you search: a search here looks through them too.

VIPs

The ones you starred. VIPs are offered first in the composer when it has nothing else to go on.

Recent

Who this workspace wrote to most recently, newest first. Somebody you have never written to is not in it.

Search contacts

The magnifier over the list opens a field that narrows it to names, addresses and companies containing what you type.

Groups

Autosaved comes first: everyone you send mail to, saved by itself. It shows while Save people you write to is on, or while anyone is still in it. Your own groups (Clients, Family, a team) follow. New group, at the foot of the list, makes one. A group's ⋯ has Open in new tab, Copy link, Export… (its people as one .vcf), Send a digest… (see Digest), Rename… and Delete; Autosaved's has the first three. Deleting a group asks first and leaves its people in the address book. Put someone in a group from Groups on their card.

New contact

Adds someone by hand, in the contact form below. An address that is already in the book fills in that contact rather than making a second one.

⋯ → Import vCard…

(An empty address book also offers Import contacts in the middle of the list.) Brings in a .vcf from Apple Contacts, Google, Outlook or a phone — names, addresses, companies, titles, phones, postal addresses, websites, birthdays and notes. It merges: anything the book already has for someone stays as it is, and only blanks are filled.

⋯ → Export all as vCard

Downloads the whole book as one .vcf that any other address book opens.

One contact #

• Compose opens the composer in Mail already addressed to them.
• Edit opens the same form a new contact is made in. Save writes it, Cancel leaves everything as it was, and Delete contact is at its foot. An address another contact already has is refused, so two rows never claim the same person.
• With a year, the card says how old they turn on their next birthday; either way it shows on the Calendar every year.
• Phone numbers call, addresses open on a map and websites open in a new tab.
• The ★ in the bar makes them a VIP. ⋯ has Copy link, Edit, Groups, Add to Starred (or Remove from Starred) and Delete; on a computer, right-clicking their row in the list opens the same menu. Delete takes them out at once, and Undo (or z) brings them back for a few seconds. Deleting changes no mail — and writing to them again files them here afresh.
• Under their name, their groups show as chips, Autosaved among them while they are in it. The Groups button beside them (Add to a group while they are in none) opens a checklist: a search over the top, a box for Autosaved and one for each group, as many ticked as you like, and Create group at the foot. That makes the group with them already in it, named from what you typed in the search, or it asks for a name.
• The panel also says how many messages have gone their way, when the last one went, and, for someone captured from a message you sent, says so.
• Notes are free text and belong to the workspace, like a note in Notes: anyone signed in here can read them.

The contact form #

Adding someone and changing what you keep about them happen in one form, laid out the way a phone's address book is: their initials at the top, then cards of fields. On a phone it fills the screen, with Cancel and Add (or Save) in the bar; on a computer it is a window in the middle.

Name

First name, last name, company and job title. The two names are kept together as one name, the way mail writes it.

Email

One address per contact; required. Adding an address you already have opens that contact instead of changing it.

Phone · Address · Website

As many as you need, each with a label — mobile, work, home and the like — chosen from the blue word at the row's start. Add phone (and the others) adds a row; the red − removes one.

Birthday

A date. Year not known swaps it for a month and a day, for a birthday without its year.

Notes

Free text. Anyone signed in to the workspace can read them.

In the composer #

• Typing in To, Cc or Bcc offers matching contacts, most-written-to first, with the matched letters in bold. ↓/↑ move, Enter or Tab picks, Esc closes the list.
• ↓ on an empty field offers the people you write to most.
• Ask the AI to write a message to someone by name and it looks the address up here rather than guessing one. So can Ayoh Agent, for what you ask it in Chat.