AI in your mail

Ayoh reads new mail so you do not have to: every conversation gets a one-line summary, a reply is drafted when a person writes to you, and the reply box can write or polish a reply for you. None of it sends anything.

Summaries #

• About a second after a message arrives, the AI reads the last eight messages of the conversation and writes one plain sentence, at most 18 words, about what the latest message says and what, if anything, you need to do.
• It shows in the list in place of the preview line, in italics with the AI mark beside it, once Message previews is turned on (it is off to begin with). While it is being written, a small spinner sits in front of the subject.
• Quoted text, earlier replies and very long messages are trimmed before the AI reads them.
• Summaries are searchable, and they become the notes of a card when you file a conversation on a board.
• Turn them off for a mailbox with Summarize new threads in Settings.

Drafted replies #

With Auto-draft replies on, a reply is written for you after each message that a person sends. It follows your drafting instructions, ends with your signature, and waits in the conversation’s reply box under an AI draft chip; the conversation's row carries the ✦ mark, and AI drafts over the list gathers them. It is not in Drafts until you work on it: edit it and save, and it is your draft like any other. Reading it and pressing Send is always yours to do. When you answer the conversation any other way, or archive, file or delete it, a suggestion you never touched goes with it.

When a draft is written

• The newest message in the conversation is from someone else. Once you have answered, nothing more is drafted until they write again.
• It was written by a person. Bounces, newsletters, mailing lists, auto-replies and mail from addresses such as noreply@, notifications@ or postmaster@ are skipped; they carry an automated chip.
• The conversation is not in Spam or Trash. Archived conversations do get drafts.
• The AI judged that a reply is warranted. For a receipt or a notification it records No reply needed instead.
• You have not edited the previous draft for the conversation. An untouched draft is replaced by a fresh one when the next message arrives; one you edited is kept, and the conversation notes Kept your edited draft.

What the draft looks like

• A one-line reason for the draft (Proposes Wednesday, as Tomás asked for a time) sits above it, and again in the composer.
• Review & send opens it in the composer, where you can change anything before pressing Send. Discard deletes it.
• It is written in the first person, as you, answering every question the sender asked, without inventing facts, prices or commitments: where something is missing it leaves a [placeholder] for you to fill in.
• Redo summary and draft, in the conversation's More menu, runs the summary and the draft again. It follows the same rules, so a draft you edited stays as it is.

AI settings #

Settings → Compose & reply → AI and Signature hold them, once for every address in the workspace:

Summarize new threads

The one-line summary after every new message.

Auto-draft replies

Draft a reply after each message a person sends.

Drafting instructions

What the drafter follows when writing as you: tone, language, what never to promise. The default asks for concise, warm, professional replies in the sender's language that never invent facts. Reset to default restores it. Up to 4,000 characters.

Signature

Added to the end of every message you send, and used to sign drafted replies. Up to 1,000 characters.

The switches take effect at once. The drafting instructions and the signature are saved together with Save; a green Saved confirms it.

Writing a reply with the AI #

• It runs inside the reply box, under the conversation. Describe your message (for the workspace's owner) takes a sentence — say yes to Thursday, ask about parking — and writes the reply into the box; with text already there it rewrites it the way you describe. It reads the conversation and can look things up in the mailbox before it writes.
• Polish tidies what you wrote; the ⋮ beside it has Formalize, Friendly and Shorten. Polish shows what it would change, word by word, and changes nothing until you press Replace (Keep mine leaves it).
• In the full composer the same line writes the whole letter — see Writing and sending. With Ayoh Agent switched on, that one is the agent.
• . puts the cursor in the reply box's describe line.
• Redo summary and draft, in the conversation's More menu, runs the summarizer and the drafter over the conversation again.

What it can do

get_thread

Read the open conversation, or another one, up to its last 12 messages.

search_mail

Search the whole mailbox except Trash, up to 20 results.

list_recent

List the newest conversations in Inbox, Archive, Sent, Spam or Trash.

list_drafts

List your drafts.

find_contacts

Look someone up in the workspace's address book, by name or address. It uses this rather than guessing an address.

create_draft

Write a draft for you to review. It lands in the reply box, flagged as an AI draft, and in Drafts — or, asked from inside the composer, into the letter you have open. One question leaves one draft, however many times the model reaches for the tool.

update_draft

Rewrite an existing draft, for example to make it more professional.

create_card

File the open conversation on a board, by board and column name.

• It uses at most five rounds of tools per request, then answers with what it has.

Which models, and what they see #

Summaries, drafts and the reply box's writing run on Cloudflare Workers AI, next to your mail. Summaries use a small Llama model and drafted replies a large one, since a draft is written once and read by whoever it is sent to. The reply box uses the fastest model that can use tools, because you are sitting in front of it while it works. Whoever runs Ayoh can choose others. The summarizer and the drafter see the last eight messages of one conversation, trimmed of quotes and long bodies. The reply box's writer sees the open conversation and whatever its tools return from your mailbox.