Calendar

The workspace's events: the ones you make, the invitations you add from your mail, and your contacts' birthdays, on one month.

Opening Calendar #

Click the calendar icon in the rail on the left, or press g then k. On a phone it is under More unless you moved it up.

The month #

• On a phone, the month is at the top and the day you picked is listed under it, the way the iPhone's calendar does it: the chosen day is a filled circle — in your accent color when it is today — and a dot under a day means something is on. The month's name is in the top bar with ‹ and › beside it, and Today comes back once you have moved away.
• The day's events are listed with when each starts and ends down the left and a bar in the event's color.
• On a computer, the month is a grid with each day's events in it. An all-day event is a filled band. A timed one is a pale band in its color with a bar down its left edge, and its start time (3pm, 11:15am) before its name. Events that are over are faded. A day with more than fits shows N more, which lists the whole day. Today and the arrows either side of it move between months; clicking a day picks it; double-clicking one starts a new event on it. The column on the left has New event, a small month to find a day by, and Calendars.
• Calendars, in the column, lists what is drawn on it — Calendar (your events), Holidays in the USA, Birthdays and Board cards (cards with a due date) — and each can be taken off and put back (Holidays in the USA starts off unless your browser is set to the United States). On a phone it is in the drawer, with New event: the bar's menu mark, or a swipe in from the left edge.
• The magnifier searches events in the year either side of today, and lists what it finds under Upcoming and Past.
• Times are shown in your browser's time zone. All-day events and birthdays sit on their date wherever you are.
• ⋯ → Import calendar (.ics)… brings in a file exported from Google Calendar, Apple Calendar or Outlook, however many events it holds (on a phone, ⋯ is beside the month, after ›). Events keep their time zone and how they repeat. Each is kept by its own ID, so importing the same file again adds nothing twice, and events without a date are skipped and counted in the note that says what came in.
• ⋯ → Export calendar (.ics) downloads every event as one file that Google Calendar, Apple Calendar or Outlook can import.

Events #

• New event (the round button in the corner on a phone, or the button at the head of the column on a computer) opens the event form — the whole screen on a phone, a window on a computer — with Cancel and Add in its bar: a title and a place, All day or when it Starts and Ends, whether it Repeats, a color, a link and notes. Moving the start moves the end with it, so the event keeps its length.
• An event can repeat every day, every weekday, every week, every month or every year. A repeating event keeps its clock time in the zone it was made in, so a 10:00 meeting stays at 10:00 when the clocks change. Edit on a later repetition opens with This and following chosen: the earlier weeks keep their title and time, and this one and the rest change (choose All events to change the whole series; an event with guests always changes as a whole). Delete on a later repetition asks first, then takes that one and the ones after it, so the earlier weeks stay; to remove the whole series, open Edit and choose Delete all repeats.
• Click an event to see it: on a computer in a card beside it, on a phone as a screen of its own. Edit and Delete are there. On your own events and invitations two buttons sit at the top: Copy details puts the title, when, where, the link and the notes on the clipboard, ready to paste into a message, and Copy link copies a link to the event. Editing opens the same form, with Delete event (Delete all repeats on a repeating event) at its foot. Delete takes the event off at once; Undo (or z) brings it back for a few seconds.
• Notes that came with an invitation from a booking tool (Calendly, Zoom, Outlook) read as plain text, not markup, and every web address in them or in the place is a link labeled with its site and path. Editing the event edits that text.

Invitations #

• An invitation in your mail shows as a card above the message: what, when, where, who organized it and who is coming, with each guest's answer beside their name. Answer it with Going, Maybe or Not going. The one you gave stays pressed in, and you can give another instead.
• Going or Maybe puts the event on this calendar, with your answer beside your name among its guests. Not going takes it off again if it was added from the invitation.
• The organizer is told. Ayoh emails them a reply their own calendar reads to mark you (Accepted, Tentatively accepted or Declined, then the event's name), sent from the address the invitation came to. A note says they have been told, or that they could not be reached; your calendar is updated either way.
• Invited at an address your catch-all receives, such as stella@ arriving at hello@ on the same domain? The answer goes out as the invited address, since that is the one the organizer's calendar knows. With a single address in the workspace, that one answers. Otherwise an invitation that names none of your addresses cannot be answered.
• An invitation that is not asking you anything (one you sent, or one only published) has Add to calendar instead. Once the event is on the calendar, On your calendar opens it.
• If the organizer has since moved or changed the event, the earlier invitation is marked Out of date, shows the time it has now, and drops its answer buttons; See the newer version opens the event.
• When the organizer changes it or calls it off, the new message's card says Update calendar or Cancel on calendar, and the event you already have is changed rather than a second one added. A canceled event stays on the calendar, struck through, so you can see what was called off. A cancellation for an event you never added says You hadn't added this, so there is nothing to remove. and offers nothing to add.
• The .ics button beside it downloads the original, for another calendar.

Birthdays #

Every contact with a birthday appears on it every year. They are read from Contacts each time the calendar opens, so a birthday is changed or removed on the contact, and Open contact on the event takes you there. A 29 February birthday is shown on 28 February in the years that have no 29 February.